Here at Grata, our daily routines tend to change from day-to-day. However, depending on our main role, there are similarities in what we do daily.
When it comes to managing Agile projects, there are processes that are followed to keep projects on track and flowing continuously. Below is a top-level example of what a work day may look like for those of us who manage Agile projects.
First thing is first. Some of us may need a cup of coffee while others may have their own way to ease into the workday. Once that requirement is met, we can dive into our emails and check on new messages that came in. Just like our work, we will prioritize emails to respond to urgent ones first and those with less urgency later. This method will be the same for any voicemails and phone calls. Next, we will open our to-do list for the day along with our project management software to keep them updated and review upcoming work for the day.
During the day, there may be multiple meetings with various co-workers and clients and standups for various projects taking place. The standup meetings are held with the team to address what was accomplished the day before, what will be done for the day and any obstacles that are preventing progress as well as getting clear updates that can be communicated back to stakeholders.
After the standups, it is the manager’s job to focus on addressing any existing issues brought forward by the team in standup to have them resolved before the next meeting. This could involve contacting clients to get requirements or other specifics for the work the team has to do, scheduling meetings or follow-ups to get approval/feedback on work, helping product owners prioritize the workload that is given to the team, and more. Sometimes, the manager may be required to work directly with the development teams to clear up any specifics related to the work they are performing.
Other important steps that the manager takes during the day include adding updates for the team on their boards that handle their work tasks and following up with the team on these tasks. The manager will also create and delegate new tasks that need to be done for various projects. If there is a bit of downtime, the manager can use this time to read applicable business articles or take a few applicable online courses.
Before the manager leaves for the day, the next day’s tasks will either be set up on a to-do list or reviewed and prioritized if they were planned in advance.